How to Find Health Records: A Step-by-Step Guide

Wondering how to find your health records? This step-by-step guide will show you how to locate and request your medical records from your doctor, hospital, or other healthcare provider.

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There are many reasons why you might need to access your health records. Maybe you’re moving to a new city and need to transfer your records to a new doctor. Or perhaps you want to keep a closer eye on your health and want to track your progress over time.

Whatever the reason, it’s important to know how to find and access your health records. In this guide, we’ll walk you through the process step-by-step so that you can get the information you need.

What are health records?

Health records, also called medical records, are a detailed account of a patient’s health history. They may include the patient’s medical history, family history, immunizations, medications, test results, and more. Health records are typically maintained by a healthcare provider, such as a doctor’s office, hospital, or clinic. Most providers have electronic health records (EHRs), which are accessible to authorized providers and staff.

Patients have the right to access their own health records. In some cases, patients may need to request access from their healthcare provider. Once a patient has obtained their records, they can request copies and make corrections if needed. It is important to keep track of medical records, as they can be used to improve care and identify potential health problems.

Where are health records located?

There are a few different places where health records may be located, depending on the type of records and the facility where they were created. Here are some common places to look for medical records:

-Hospital medical records: Contact the medical records department of the hospital where you were treated.
-Doctor’s office records: Many doctor’s offices keep patient health information on file. Contact your primary care physician or specialist to see if they have your records on file.
-Insurance company records: Your insurance company may have copies of some of your health information, including treatment histories and claims. Contact your insurance company to see what kind of information they keep on file.
-Laboratory test results: If you’ve had any laboratory tests done (such as blood work or imaging tests), the results may be kept in a central database. You can often access these results online or by contacting the laboratory directly.

How to obtain health records?

There are many reasons why you may want to obtain a copy of your health records. Perhaps you’re moving to a new city and need to transfer your records to a new doctor. Or maybe you want to have a complete record of your health history for yourself or your family. Whatever the reason, it’s important to know how to get copies of your health records.

The first step is to contact your healthcare provider and request a copy of your records. You may need to fill out a release form authorizing the release of information. Once the form is completed, the healthcare provider will have a set time period (usually 30 days) to provide you with the requested records.

If you’re having trouble getting copies of your health records from your primary care physician, there are other options. You can contact your local hospital and request copies of any medical records they have on file for you. You can also contact your state’s department of public health or vital records office for copies of birth and death certificates, which may contain some medical information.

Once you have obtained copies of your health records, it’s important to keep them in a safe place. A good option is to store them electronically on a secure computer or server. You can also keep hard copies in a fire-proof and waterproof container such as a safe deposit box.

How to interpret health records?

There are many types of health records, but essentially, they can be divided into two main categories: clinical and financial. Clinical records include things like medical histories, lab results, and physician notes. Financial records, on the other hand, document things like insurance claims and bills.

Both types of records are important, but interpreting them can be difficult. This guide will focus on clinical records, specifically how to understand and use them to improve your health.

1. Start by looking for key information.
When you first receive a clinical record, it can be overwhelming. There is a lot of information, and it is often presented in a confusing way. The first step is to look for key information that will help you make sense of the rest. This includes things like the date of the visit, the Chief Complaint (the reason for the visit), and the patient’s history.

2. Once you have found the key information, make a list of questions.
Now that you have some context, you can start to ask specific questions about the record. For example, if you are trying to understand a lab result, you might want to know what the normal range is for that particular test. Or if you are looking at a note from a doctor’s visit, you might want to know what the next steps are or what medications were prescribed.

3. Find someone who can help you answer your questions.
If you have questions that you cannot answer yourself, reach out to someone who can help. This might be your doctor or another healthcare provider, a close friend or family member who is familiar with your medical history, or even a trusted internet resource. The important thing is that you find someone who can give you reliable information so that you can make informed decisions about your health.

How to use health records?

Medical records are important because they document a patient’s medical history. This information can be useful to doctors, nurses, and other healthcare providers when making decisions about a patient’s current health status and care.

Health records may also be used for research purposes or to support applications for disability benefits. Individuals who want to obtain their own health records should start by contacting the healthcare provider(s) where they received treatment.

In most cases, patients will need to submit a written request for their records. The request should include the patient’s full name, date of birth, and the dates of service for which records are being requested. The healthcare provider may also require additional information, such as the patient’s Social Security number.

Once the request is received, the healthcare provider will typically charge a fee for copying and sending the records. The fee amount will vary depending on the provider and the size of the request. Patients should ask about fees before submitting their request.

Once the records are received, patients should take some time to review them carefully. If there are any discrepancies or errors, patients should contact the healthcare provider for clarification. Patients have a right to amend their health records if they believe that information contained in them is incorrect.

How to keep health records?

Most people think that keeping a health record is complicated. It is actually quite simple. All you need to do is get a notebook and a pen and start writing down everything related to your health, from your daily workout routine to the foods you eat. You should also include information on your medical history, such as any allergies or illnesses you have.

In addition to keeping a record of your own health, you should also keep track of the health of your family members. This is especially important if you have young children. Keeping a health record for each family member will help you keep track of their immunizations, doctor visits, and other important information.

If you ever need to see a doctor or specialist, they will be able to access your health records easily if they are well-organized. Doctors often ask patients about their medical history before prescribing medication or performing tests. Having organized records will help the doctor understand your unique situation better and make more informed decisions about your care.

How to destroy health records?

There are a few different ways to destroy health records. One way is to shred the records. This can be done using a paper shredder or by hiring a professional shredding company. If you have electronic health records, you can delete the files from your computer or other storage device. You can also physically destroy storage devices, such as hard drives or CDs.


Thank you for reading this guide on how to find health records. We hope that you found it helpful and that you now feel more confident in your ability to locate the records you need. Remember, if you have any questions, feel free to reach out to a professional for help.


There are a few ways that you can find your health records. The most common way is to contact your healthcare provider and ask for a copy. Most healthcare providers will be able to give you a copy of your records, but there may be a fee for this service.

Another way to find your health records is to request them from the state health department. In some states, you can do this online. In other states, you will need to contact the health department and request the records in writing. There may be a fee for this service, as well.

You can also try searching for your health records online. There are a number of websites that allow you to search for public records, including health records. However, it is important to note that not all health records are public record, so you may not be able to find what you are looking for.

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